What is defined as "necessary information" can change from interaction to interaction and is based on what is reasonable depending on the activity, survey or event you are participating in.
How we use the information, we
collect about you:
We use the information we collect from you to successfully manage
and run the events for which you are registered. This includes using the
details you provide to contact you in relation to the event; for instance to
provide extra information or updates, or to invite feedback on events you have
attended. We may also share your name and affiliation information with
potential co-organisers of the event for which you are registered. Where
relevant, we may also pass your information on to venue managers, or hotel
managers in order to manage your accommodation and/or hospitality requirements.
We may also pass name and affiliation information to potential exhibitors or
lecturers, to ensure their content is aimed at the right audience. As a non-departmental government body, STFC is authorised to lawfully process your
personal data in pursuit of its official public functions and (where it is
necessary) in pursuit of our or your legitimate interests.
Event evaluation, data
collection and demonstrating STFC’s impact:
STFC is required by Government to report on its economic and
societal impact on the UK. This is increasingly a condition of our funding. All
survey returns will be treated confidentially and STFC will seek to report
outcomes in an aggregated format. By continuing to engage with STFC you
In the case of your participation in our training or other events,
STFC or its nominated data-sharing partner may contact you prior, during and
for up to 5 years post-event for information about the outcomes and benefits of
your engagement with us. The information pertaining to individuals or named organisations will
be treated confidentially and STFC will seek to report outcomes in an
aggregated format. Where significant impacts are achieved from the project
engagement, training and events, STFC will request permission from you for such
information to be used in an individual case study.
How long we keep information
We only hold information about you for as long as is necessary.
Holding this information helps us to understand which events you have
previously attended, which future events may be of interest to you, and it aids
the registration process for other events that you may want to attend. It will
also enable us to improve our event and programme offerings and to understand
and demonstrate the impact and value of our events.